Good club finance is mostly rhythm. When income, expenses and member balances are reviewed little and often, the treasurer does not need to reconstruct a season from bank statements in May. This routine is designed for volunteer-run clubs without a finance department.
Week one: reconcile what actually happened
Compare the club’s recorded expenses and payments with the bank account. Match each transaction to a clear description, date, payer and purpose. Investigate duplicates and unexplained transfers while they are still recent.
Keep receipts alongside the relevant expense rather than in a separate pile. A record should make sense to another committee member without the treasurer having to explain it from memory.
Week two: review member balances
Look for balances that are becoming unusually large or old. Send one factual summary showing the amount and the costs behind it. Private, consistent reminders work better than repeatedly naming people in a group chat.
- Confirm recent payments have been recorded
- Correct members included in events they did not attend
- Agree support privately where a member needs more time
- Escalate genuine disputes to two committee members
Month end: report three numbers
Give the committee a short update: cash available, money owed to the club and committed costs still to come. Those three numbers are more useful for decisions than a long transaction export.
Archive the month’s approvals and note any budget variance. Splitr keeps event expenses, payers and settlements in one shared ledger, which makes this review a check rather than a data-entry session.
Let Splitr handle the maths.
Create your club, invite the team and see every balance in one place.